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User Manual

Annotation types

Annotations explain markings in the text. They show whether a marking is a redaction, a note, or a suggestion – and provide further information.

RedactManager distinguishes the following marking and annotation categories:

Annotation type

Description

Automatic redaction

Automatic redactions are based on dictionary rules or artificial intelligence. They are generated automatically by the system.

Manual redaction

Users can add manual redactions.

Rectangle redaction

A rectangle redaction covers a larger area of the document (and not just a short text passage).

Suggested redaction

Reviewers can suggest redactions that have to be approved by an Approver.

Skipped (Redaction)

Text passages are highlighted as skipped redactions (or just "skipped") do not have to be redacted in the given context.

Imported redaction

When you upload a preview document from a RedactManager download package, the redactions already contained in the document are labeled as imported redactions.

It is also possible to import redaction from another redacted version of the source document (even if that document was redacted witz another tool).

Hint

RedactManager distinguishes the following types of hints:

  • Hints that are for information only and do not require any actions

  • Hints on publications (These hints inform that certain information does not need to be redacted because it has already been published.)

  • Hints on pictures

Image

There are different types of images: images that are redacted by RedactManager; OCR images that have been converted to text by OCR; other types of images that cannot yet be detected and redacted.

Recommendation

Based on the linked dictionaries, RedactManager makes automatic redaction recommendations.

False positive

False-positive: False-positive means that a redaction that has been generated according to the rules is wrong in a certain context.

The Editor also shows the following information on redactions, notes, and skipped redactions:

  1. The Manual changes icon redaction-changes.svg is displayed if the redaction reason or the redaction area has been changed, or if the redaction has been forced or removed. This icon is shown in the case of images that have been recategorized manually.

  2. The Redaction / Hint / Skipped based on the dictionary icon dictionary.svg shows that the annotation has been generated due to a dictionary entry.

  3. The Redaction / Hint / Skipped based on AI icon ai.svg shows that the annotation has been generated based on an artificial intelligence model.

  4. The Redaction / Hint / Skipped based on rule ... icon rule.svg shows that the annotation has been generated due to a rule.

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