Entities
The dossier templates contain entities with dictionaries. These define what is going to be redacted in the dossiers linked to the respective dossier template.
How to get there:
User menu > Settings > Dossier Templates > Select dossier template > Entities
A list of entities will be displayed:
Entity list
Inside each entity, you will find the following tabs:
Info
Dictionary
False Positive
False Recommendations
If the entity does not have a dictionary, only the Info tab is active.
What can you do?
How to create a new entity:
Click + New Entity at the top (next to the search bar).
The Create Entity dialog opens.
Complete the dialog box to define the entity's properties. Mandatory fields are marked with a red asterisk.
Finally, click Save Entity.
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"Create Entity" dialog
Guide:
Technical Name/Display Name: | The technical name is automatically generated from the display name you enter. |
Rank: | Decide how to rank the new entity in the entity ranking. |
Hex Color: | Specify in which color the redactions or hints that the RedactManager sets starting from this entity shall be marked. Enter the hex code of the color or click the pencil icon to select a color. |
Recommendation Hex Color: | Specify in which color recommendations that are based on this dictionary shall be highlighted in the editor. |
Redaction/Hint: | Indicate whether the entries in the entity shall be considered redactions or hints. (Notes are markings in the document that draw the user's attention to certain facts.) |
Default Reason: | Enter a default reason for redactions/hints that are based on this entity. |
Description: | Enter a description. |
Has dictionary: | Enable the toggle if you want the entity to have a dictionary. Not every entity must contain a dictionary. It is also possible to store only rules. |
Case Sensitive: | Here you can choose whether the RedactManager shall be case-sensitive when parsing and redacting documents based on the entity at hand. Check the box if you want to be case sensitive. |
Enable 'Add to dictionary': | Check this box if you want to allow users to add new entries to the entity's dictionaries. |
How to change the properties of an existing entity or how to delete an entity:
Hover over the dossier templates list.
Stop on the dossier template you would like to edit or delete without clicking on it.
The Edit and the Trash icons appear on the right.
Click on the respective icon.
A dialog opens. It looks exactly like the Create Entity dialog.
Edit or delete entity
Caution!
Be careful with deleting entities! If you delete an entity, the redaction mechanism may no longer work as intended.
Click on an entity to open it. In the Dictionary tab, you can view the entity's dictionary and edit and add dictionary entries. You can download the respective dictionary as a text file by clicking the Download button 
.
What can you do here?
Would you like to compare two dictionaries with each other? Only a few clicks are required for a comparison:
Tick the Compare checkbox in the bar above the dictionary entries (next to the search bar).
That will enable the first drop-down menu.
Select the dossier template containing the dictionary you would like to compare to the current dictionary from the first drop-down menu.
Next, select the dictionary you want to compare to from this second drop-down menu.
The selected comparison dictionary will then appear to the right of the current or active dictionary. Entries that are only available in the current or active dictionary are highlighted in green in the comparison view. Entries that are only available in the comparison dictionary are highlighted in red.
Comparison of two dictionaries
Good to know:
Entries that are only available in the current or active dictionary are highlighted in green in the comparison view.
Entries only available in the comparison dictionary are highlighted in red.
The following applies to the active dictionary (on the left): You can also change and delete entries and add new entries in the comparison view. This works exactly as described above.
It is not possible to edit the comparison dictionary (on the right) in the comparison view.
Click on one of the entities to open it. In the False Positive tab, you can view and edit the entries of the false-positive dictionary.
If a user marks an automatically generated redaction as false positive in the RedactManager Editor, the system will memorize that no redaction shall be performed in this specific context. The respective information is stored in the entity's false positive dictionary.
The false positive dictionary is similar to the entity dictionary.
To learn how to edit entries in this dictionary, how to compare two false-positive dictionaries and how to download this dictionary see above: Create or edit dictionary entry, Compare two dictionaries and Download dictionary
Edit a false-positive entry
Click on an entity to open it. In the False Recommendations tab, you can view and edit the entries of the false recommendations dictionary.
Based on the stored rules, RedactManager generates redaction recommendations AI-based results are always issued as a recommendation. Users can control which of the AI-based redaction recommendations they want to adopt.
If a user marks a recommendation as false positive in the Editor, the system memorizes that the recommendation is false in this specific case. The recommendation is included in the corresponding entity's False Recommendations dictionary.
To learn how to edit entries in this dictionary, how to compare two false recommendation dictionaries and how to download this dictionary see above: Create or edit dictionary entry, Compare two dictionaries and Download dictionary.
Edit a false recommendation