User interface of the Dossier Template
The Dossier List shows the dossiers that apply the same dossier template and offers various dossier management options:
Dossier Overview
Selector: active and archived Dossiers
Filters
Dossier list
Quick filters
Features for dossiers
Search bar (for searching the entire application)
Dashboard
Help Mode
Notifications
User menu and account
Create new dossier
Dossier list
When you open a dossier template, you will see a list of the dossiers that use the template on the left. You can open a dossier by clicking on the respective list entry.
Information on dossiers
Dossier: This column shows the following metadata:
name of the dossier and the applied dossier template, number of documents, pages, and dossier members, creation date, and due date (if one has been set).
If a due date has been set, it will be highlighted in yellow 14 days before it expires and in red after it has expired.
Last modified: date of the last changes to files in the respective dossier
Good to know:
Last modified also takes into account the changes triggered by automatic reanalyses.
Workload: This column provides an overview of the workload indicators in the dossier documents. Since a dossier contains several documents, the workload indicators may originate from different documents.
“A” (red square*)—Analysis pending:
The dossier contains documents that have not yet gone through automatic reanalysis. A reanalysis is carried out in case the rule sets or the dictionaries have been modified.
“R” (gray square*)—Redacted:
The dossier contains documents that contain automatic redactions.
“H” (magenta circle*)—Hints only:
The dossier contains documents that contain hints only (no automatic redactions have been generated). Hints draw the user's attention to specific content. For example, if RedactManager recognizes a publication in the document, it might not be necessary to redact the author's name. A corresponding hint is placed.
"S" (gray diamond*)—Suggested redaction:
The dossier contains documents with reviewer suggestions for manual changes that have not yet been approved.
The colors marked with an asterisk (*) are the default colors. Admins can change the color settings.
Dossier Owner: This column shows the Dossier Owner's initials. The Dossier Owner can manage the dossier, change the dossier state, edit the dossier properties, and archive the dossier. The Dossier Owner can also assign a new Dossier Owner and add Reviewers and Approvers to the dossier.
Document State: This column provides information on the states of the documents in the respective dossier. If all documents have the same state, the status bar is monochrome. If the status bar is multi-colored, the different colors provide information on the proportion of documents in the respective state.
New (gray bar):
At least one document in the dossier is still new and unprocessed: No reviewer has been assigned yet.
Under Review (yellow bar):
A Reviewer has been assigned to at least one of the documents. The Reviewer can now check the document and review the automatic redactions.
Under Approval (dark blue bar):
The review of at least one document is completed, and the Approver is now checking it. For a detailed description of the approval process, please see here.
Approved (light blue bar):
At least one document has been approved after the final check by the Approver. The Redacted PDF version of all dossier documents can be downloaded when all dossier documents have been approved and the bar in the Document Status column of the dossier is light blue.
Dossier State: This column shows the dossier state according to your internal dossier lifecycle. Only the Dossier Owner can change the dossier state of a dossier. The column is displayed only if an Admin has defined a dossier lifecycle for the respective dossier template.
Go to the drop-down menu in the upper left to jump between dossier templates.
Click on Home in the drop-down menu or the RedactManager logo in the top center of the page to return to Home.
Dossier templates drop-down and link to Home
You can switch between active and archived dossiers in the upper left corner to display the active/archived dossiers that apply the respective dossier template.
Active and archived dossiers
Dossier template dashboard
The dashboard on the right provides an overview of the dossiers and the uploaded documents.
On the left of the Dashboard, you see the number of active and archived dossiers, the number of uploaded pages, and the total number of users.
On the right, you can see the number of uploaded documents and, below, information on the status (number of documents with the respective status).
The dossier and document states in the dashboard work as filters: Left-click on one or more of the states in the dashboard to filter the documents accordingly. Click on the Reset button above the dossier list to reset the filters.