Reviewing and editing annotations
As Reviewers and Approvers, you check the markings and annotations generated by RedactManager. You can correct them and add further redactions if necessary. Click on a marking in the text or hover over an annotation in the Workload to display the available editing options.
Good to know:
RedactManager does not always display all the editing options. Example: In case of dictionary-based redactions, you can choose from other options than in case of rule-based redactions.
Please see below for more detailed information on the editing options for the different annotation types:
Manual review of redactions
Resize
:Change the size of a redaction.
Click on the icon. A selection box appears. Drag it over further letters or reduce its size.
Confirm your selection by clicking on the tick. In case of dictionary-based redactions you can decide in the respective dialog whether to add the new value to the dictionary:
Add new value to the dictionary
If you decide to add the new value to the dictionary and it is longer than the old one, a further entry will be added to the dictionary. If the new value is shorter, the old value will be overwritten (because it obviously was wrong).
Edit
:Change the redaction reason.
A dialog opens. You can change the redaction reason and add a comment.
Remove from Dictionary
:Delete the entry from the dictionary.
Click on the icon. A dialog opens, and you can add a comment and confirm that you want to delete the entry from the dictionary.
Removing from the dictionary means that the respective term will not be redacted in any active document that applies the respective dossier template. So, if you remove entries from the dictionary, it will affect pages you have already worked on, and even documents that other users are working on.
Only documents that have already been approved will not be changed during the reanalysis that is triggered by the change to the dictionary.
It is not possible to completely remove authors from the dictionary using the Remove from Dictionary feature. In case of further questions, please get in touch with your Admin.
False Positive
:The term will not be redacted in this particular context and stored in the false-positive dictionary.
You might need this feature in case of terms that can be both a name and have another meaning.
Remove only here
:Remove exactly this redaction.
Click on the icon. A dialog opens, and you can insert a comment and confirm that you want to delete the redaction from this position. The highlighted word will not be redacted at this position in the document. This change will not affect other parts of the document and/or other documents. In other words: The term is redacted elsewhere.
In the workload, you will also find the comment icon 
at the bottom left of the annotation. Click on it to leave an explanation or a note for yourself or the Approver.
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Comment feature in Workload annotation
Recategorize
:Change the image category.
The "Edit Image Type" dialog opens, and you can select the correct image category and add a comment.
Hide
:Hide the marking placed over the image to improve its visibility. Click the Show icon
to display the marking again.
The other editing options are the same as for the other redactions.
Skipped redactions (or "Skipped" only) are terms that do not need to be redacted in this specific context, according to the dictionary.
Editing options for skipped redactions
Remove from dictionary
:Remove the term from the dictionary. The term will no longer be labeled as skipped redaction.
This option is available only in case of dictionary-based skipped redactions.
The dictionary remove triggers a reanalysis of all active documents that apply the respective dossier template.
Force Redaction
:Use this option to redact the term anyway.
Click on the icon. The "Force Redaction" form opens. Mandatory fields are marked with a red asterisk, and you can leave a comment in the Comment box.
"Force redaction" dialog
Resize redaction
:Change the size of the image redaction.
Click on the icon. A selection box appears. Drag it over further parts of the page or reduce its size. Confirm your change by clicking on the tick icon that will appear.
Recategorize image
:Change the image category.
Force Redaction
:Click on the icon. The Force Redaction dialog opens. Mandatory fields are marked with a red asterisk. You can leave a comment in the Comment box.
Hide hint
: Hide the marking placed over the image for better visibility. Click on the Show icon
to display the marking again.
Good to know:
Click Select to bulk-select several annotations.
Hints provide helpful information. The respective text passage will not be redacted, however.
Resize icon
:Change the size of the hint.
Recategorize
:You can manually change the category of an image. That is useful if the category cannot be identified clearly.
Click on the icon. The "Edit Image Type" dialog opens. Select the correct image category, and add a comment if you wish.
Remove from Dictionary
:The hint will no longer be placed in the future, and will be removed from all active dossiers that apply the respective dossier template.
Before selecting this option, please remember that text passages marked with a hint will not be redacted in the final document anyway. However, the hint might be helpful in future occasions.
Remove hint only here
:Remove the hint from this text passage only.
Hide
:Hide the respective marking in the document. Click the Show icon
to display it again.
Good to know:
RedactManager does not always display all the editing options. In case of dictionary-based hints, you can choose from other options than in case of rule-based redactions.
RedactManager distinguishes the following image categories:
Chemical formulae, logos, and signatures: Rules have been defined for these image types. Whether these images are redacted or skipped depends on the rules that have been defined.
Other images: RedactManager currently distinguishes between:
OCR: images that have been converted to text by automatic text recognition. Images in this category do not need to be redacted.
Other images: This category includes all images that do not fall under the previously mentioned categories. Images in this category do not need to be redacted. However, it is recommended to check these images and see if there is any reason for redacting these images.
Resize
:Change the size of the redaction. Confirm by clicking the checkmark icon.
Edit
:Change the redaction reason and leave a comment if you wish.
Recategorize
:Change the category of an image manually. That is useful if the category cannot be identified clearly.
Click on the icon. The "Edit Image Type" dialog opens. Select the correct image category, and add a comment if you wish.
Remove only here
:Remove exactly this redaction. Other instances of this image will be redacted.
Hide
: Hide the marking that is placed over the image for better visibility. Click the Show icon
to display the text marking again.In the case of OCR hints, Hide is enabled by default.
RedactManager generates redaction recommendations based on the rules defined in the dossier templates and the results of the AI models.
AI-based results are always labeled as recommendations. You decide which of the AI-based redaction recommendations you want to accept.
Recommendation
Resize icon
:Change the size of the recommendation.
Accept
:If you accept a recommendation, the respective text passage will be redacted.
Click on the icon. The "Accept recommendation" dialog opens. Decide whether you want to add the relevant term to the suggested dictionary or select a different dictionary from the drop-down menu.
Accept recommendation
No action is required in case you do not want to implement a recommendation. The text passage will not be redacted as long as it is flagged as a recommendation.
False-positive
:You no longer wish to receive this recommendation in a similar context.
Imported redactions are redactions that have been imported from an earmarked document, from a RedactManager preview document, or from a redacted document.
For further information and how to import redactions, please see Import redactions and earmarks.
Resize
:Change the size of the imported redaction. Confirm by clicking the checkmark icon.
Edit
:Change the redaction reason and leave a comment if you wish.
Remove only here
:Remove exactly this imported redaction.
References provide an overview of connections between annotations that can be related due to the underlying rules.
They will only be displayed if the rules are configured accordingly.
Select a Skipped redaction.
Reference for skipped redactions
Click the See References icon 
.
A small list appears to the left of the Workload. It shows all annotations that are related to the annotation: the hint on publicly available information and the redactions that have been skipped for this reason.