Add manual redactions and hints
RedactManager generates redactions and hints automatically, but you can also add them manually.
Proceed as follows to add a manual redaction or hint:
Open the document in the editor (Standard view) and select the text passage you would like to redact.
A menu bar opens. It shows the following options:
Editing options when selecting text in the document
Redact
Add hint
Search for selection: Search the document for the selected text.
Copy: Copy the selected text to paste it somewhere else.
Click
to redact the selected passage or 
to add an hint.The "Redact text" or "Add hint" dialog opens.
Choose from the options offered in the dialog:
(We use the "Redact" dialog as an example here; the "Add hint" dialog provides the same options, except that the resulting annotation is a hint and not a redaction.)
Add redaction only at this position in the document.
When to select this option:
You want to redact the term at this position in the document; and
You do not want to redact it elsewhere if it has also been detected at other positions in the document or dossier.
Results of this action:
Final document: The term is redacted at this position.
Editor: The term is marked with a redaction annotation whose redaction type is "Manual Redactions".
How to fill the dialog:
Reason: Select the redaction reason from the drop-down. The legal basis will then be added automatically. Both will be listed in the redaction report(s) if they have been included in the respective redaction reports.
"Redact text" dialog: redact only here
Comments: You can also leave a comment that will be shown in the workload entry. Click on the Comment icon to read it.
Comments in workload entry
This option is available in all editing dialogs.
Background info:
The action does not have any effect on the dictionaries.
Add redaction in every document in this dossier.
When to select this option:
You want to redact the term in all documents of the dossier you are currently working on.
Results of this action:
The action triggers a reanalysis and the term is annotated as a redaction in all dossier documents if applicable.
The term will be redacted in the final version of all dossier documents.
Apply to all active and future dossiers option:
(This option is only available to dossier members with the approver permission.)
Select this option if you want to redact the term in this context in any dossier that uses the selected dossier template.
The system stores your input and starts a reanalysis to redact the term in all active documents. It will also be redacted in future dossiers.
Type:
Select the redaction type from the drop-down. It will be listed in the redaction report(s) if applicable.
"Redact text" dialog: redact in dossier
Background info:
If you select the "Redact in dossier" option, the value is added to the respective dossier dictionary. If you additionally select "Apply to all active and future dossiers", the value will be added to the respective template dictionary.
By selecting the redaction type, you choose to which dossier or template dictionary to add the term.
When you select Redact in dossier, RedactManager saves the details of the redaction/hint to apply the same annotation on further documents and/or future dossiers.
It is advisable to check the spelling captured by RedactManager. When OCR has been performed, there may occasionally be differences between the spelling in the document and the spelling captured by RedactManager because the selectable text produced during OCR is placed over the document as an invisible layer.
You can edit the text to be stored by clicking Edit text
. The icon is only displayed if Redact in dossier has been selected.
Edit selected text
Your change is applied when you click Save in the dialog to create a new redaction/hint. While editing the dialog, you can undo the change by clicking Revert to selected text
.Click Save to create the redaction.
The text passage is highlighted in the redaction color and a new "Manual redaction" entry appears in the workload.
Edited manual redaction
You can also select and redact larger areas in the document, such as graphics, logos, and text paragraphs. We call this rectangle redaction.
The Rectangle button is part of the PDF features bar:
"Rectangle redaction" button
Click Rectangle to enable rectangle redaction.
The cursor turns into a cross.
Click on a starting point. Keep the left mouse button pressed and start dragging to draw a rectangle.
A rectangle appears on the screen.
Manually selected area
Release the mouse button when you have selected the area you would like to redact.
The selection box has a blue frame with dots. Click and drag one of the dots to enlarge or reduce the selected area.
The Redaction button
is displayed below the selection box.Click Redaction
to redact the selected area.Depending on your permissions, the Redaction form will open. Mandatory fields are marked with a red asterisk.
Fill in the form. It is similar to the text redaction dialog.
Select the redaction reason from the Reason drop-down. This field is mandatory. The Legal Basis field will be filled automatically. You can enter the title of the (sub)chapter in which the redaction is located in the Paragraph / Location field. The Value / Classification field allows you to classify the redacted area further. The default text for that field is "non-readable text". The text in this field will be displayed in the "Value" column of the redaction report. For further information on the redaction reports, please see Reports (Admin manual).
You can leave a comment in the Comment field.
If you want to apply the same rectangle redaction on multiple pages, check Apply on multiple pages and specify on which pages you want to redact the selected area.
Click Save to confirm.
"Rectangleredaction" dialog
If you want to remove or edit your rectangle redaction later, click on the redacted area or the annotation in the workload.
Good to know:
The rectangle mode remains active when you jump to another page and back.